CHESTERFIELD FOOTBALL SUPPORTERS SOCIETY

Minutes of Extraordinary Meeting

Held on Tuesday 9^th January 2007

In the Chair John Croot

Present - David Bowler, Ian Browes, Margaret Cook, Robert Pearson, Philip Taylor, Peter Whiteley and Roy Willett

1              Apologies for Absence - No apologies for absence were received.

2              Minutes and Matters Arising - The Minutes of the meeting held on 20^th December 2006 were read and approved with one minor amendment.

3              Ground Report - Philip Taylor informed the Committee that things were moving reasonably quickly with regard to the new ground.  There would probably be a couple of announcements made by the Football Club at their AGM in relation to this.  Philip would check with them with regard to what could be said at our AGM.  This item is not on our Agenda for the AGM but would no doubt crop up.  Members of CFC would be at the meeting.

4              Football Club Report - A meeting was held last Thursday 4^th January 2007 when Roy McFarland gave his report.

5              Annual General Meeting and Vote - The venue booked for the AGM would hold approximately 200 people and would be let to us 'free of charge'.  There was a bar in the room and this would be open 'before, during the interval and after the meeting'.  Thanks were again given to Philip Taylor for his hard work in getting all the necessary paper work prepared, copied and distributed.  The meeting would be chaired by John Croot who would go through the formal business of the Agenda before the 'question and answer' part of the meeting began.  The room would be set up to enable John, Philip, the Treasurer and probably other members of the Committee to form a panel to answer any questions asked.  Robert Pearson agreed to prepare a form on which members, who wished to do so, could write any question they wanted to ask the panel.  These forms would be available to members as they entered the room and would need to be handed in before the meeting started in order to eliminate any question duplicated.

6              Treasurer's Report - Unfortunately the Treasurer was not at the meeting so no report could be given.

7              Membership Secretary's Report - We had 1,221 members, including nineteen additional ones that had been found and this would reduce slightly the shares to be retained by the Society.

8              Young Spireites - A Christmas meeting had been held for the Young Spireites at which players had attended.  Robert Pearson offered two tickets for the Gillingham game as a prize for a raffle to be held.  Any other business would be discussed at a subsequent meeting.

9              Any Other Business -

(a)     It was agreed that the Society ought to re-invent itself and ways of doing this would be discussed at the first meeting after the AGM.

(b)     The matter of a 'NO' vote being received was discussed and if this happened to be the case, the Society would have to go back to the members requesting their views on what they wished us to do.

(c)     A discussion took place as to whether we should hold a raffle at the AGM and it was decided that we should invite Andy, the grounds man, to organise this on behalf of the Ground Appeal.  John Croot agreed to speak to Andy about this.   (JC)

(d)     The fact that SIFA would disband at the end of the season had been mentioned to members of the Committee and a discussion took place regarding the amalgamation of SIFA with the Official Supporters Club.  A discussion document had been prepared and it was agreed to bring this matter up at the next meeting of the respective organisations.

(e)     The Fans Forum, which used to take place prior to CFSS meetings, had not taken place since Philip Tooley resigned from the Committee and it was agreed that this matter be looked into.

(f)     The renewal of membership was due on 1^st July 2007.

(g)     Ian Browes suggested that Maureen Patrick should be co-opted onto the Committee and this was agreed.

(h)     The 'End of Season Presentation Dinner' would be held on Sunday 29^th April at the Park Hall Hotel.  The Football Club were to organise this event and had suggested that we do not have an 'official' speaker.  It had however been suggested that we ask Roy McFarland and Alan Stevenson to speak and also to ask Geoff Mitchell to compare the event.  The price for this event would be £25.00 per head.  Ian Browes agreed to liaise with Sue Green regarding tickets.   (IB) 

(i)      John agreed to talk to Barry Hubbard regarding using the Boardroom at the Football Club for future meetings.  (JC)

10     The next meeting would be held on Monday 5^th February 2007 at 7.30pm in the Board Room of the Football Club.

Meeting closed at 9.45 pm